Batches, fees and dues without the Excel files
Coaching centre batch and fee management in one place: seat limits and waitlists, every faculty on one calendar, fee plans and an invoice for every fee, for academic coaching, skill courses and test preparation.
What goes wrong today
- Batch schedules kept in separate Excel files one per faculty
- Fee collection tracked informally so pending dues are noticed at month end
- A batch fills up with no waitlist so you only find out demand existed after turning students away
- Books and study material run out just as a new batch starts
- A batch set up with a fixed number of seats and a waitlist
- Every faculty's schedule on one calendar instead of separate Excel files
- Courses run as plans, showing which students are active and sessions left
- Each fee as an invoice, so pending dues are visible every day
- Books and study material tracked as stock, with an alert before a new batch
How a batch runs in Centrik
- 1
Set up each batch once
Create the batch as a group session on a fixed schedule with a set number of seats. When it is full, students join a waitlist, so you can see the demand you used to miss.
- 2
Put every faculty on one calendar
Each faculty member's schedule sits on one bookings calendar, so clashes show up before the students do.
- 3
Run courses as fee plans
Set up a course as a plan with its price, tax, validity and number of sessions. You can see which students are active and how many sessions each one still has.
- 4
Invoice every fee
Each fee becomes an invoice, so pending dues are visible every day in reporting, not discovered at month end.
What coaching centres use Centrik for
Batches and schedules
- Group sessions on a fixed schedule with a capacity per batch
- A waitlist for full batches
- Real-time availability based on faculty schedules
- 1:1 sessions at a flexible time for individual tutoring
- Enrolments created by staff on behalf of students
Fees and plans
- Plans with a price, tax, validity and number of sessions, with the invoice raised when a plan is sold
- Every plan a student holds, with sessions left and the dates it runs
- A sales invoice for a completed session from the Bookings page, through Orders
- Payments recorded against invoices with the method and transaction reference
Dues and reports
- Dashboard with upcoming bookings and overdue payments
- Open invoices sorted by how long they have been outstanding
- Cashflow week by week: money in against money out
Study material
- Books and study material tracked as stock in inventory
- Reorder level alerts before you run out ahead of a new batch
- Full stock history for every book or kit: what came in, what went out and every adjustment
Keep reading
Frequently Asked Questions
Yes. Each batch has a capacity. Once it is full, students join a waitlist instead of being turned away, so you can see how much demand there really is.